How to Write a Business Letter for a Tradie Business
March 2, 2018
In a professional world, you will often need to write a business letter; from applying for a new job to writing a thank you note. Both the presentation and the composition of the letter have a significant influence on how customers and employees perceive your business. In other words, it's the first impression of your professionalism.
There are many circumstances that will require an appropriate formatted letter, the most common cases are:
Business Thank You Letters
Candidate Rejection Letters
Job Offer Letters
Employment Verification Letters
How to write a business letter?
Most business letters follow an established format, which you can adapt to any type of content. Regardless of what type of business letter you are composing, they should always contain:
Information about the sender and recipient
Know the format:
How to compose the Body in a business letter?
Brief and professional
Avoid flowery transitions, big words, or lengthy, meandering sentences. Your intent should be to communicate what needs to be said as quickly and cleanly as possible.
Write clearly and concisely
Explain your position in as few words as possible. Your reader will only respond quickly if your meaning is clear. In particular, if there is some result or action.
Be persuasive in your letter
When being persuasive make sure you're using a valid, relevant argument. Also, if you can support you're letter with facts, it will enhance the message you're getting across.
Use personal pronouns
However, if you’re writing on behalf of your organisation, you should use “we” so that the reader knows that the company stands behind your statement. If you are writing your own opinion, stick with “I.”
Use the active voice
The active voice is more streamlined and straight to the point, while passive voice can make your writing ambiguous or impersonal.